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Tuesday, 21 February 2012 22:28
The SPRUCE Project at the University of Leeds, with the London School of Economics, British Library, Digital Preservation Coalition and the Open Planets Foundation cordially invite you to the first SPRUCE Digital Preservation Mashup, Marriott Hotel, Glasgow, Glasgow G3 8RR 16-18 April 2012.
Sustainable PReservation Using Community Engagement (SPRUCE) project has been funded by JISC to inspire, guide, support and enable HE, FE and cultural institutions to address digital preservation gaps; and to use the knowledge gathered from that activity to articulate a compelling business case for digital preservation. We aim to foster a vibrant and self-supporting community of digital preservation practitioners via a mixture of online interaction and face to face events. To get the ball rolling we are organising a series of free events around the UK (based on the successful AQuA Project) that will provide support and technical expertise to address the real digital preservation challenges that institutions face. The best work from event attendees will be awarded funding to develop the activity and embed it within business as usual processes. £60k is available for these awards.
Over 3 days a diverse community will come together to discuss, test, code (don't worry non-techies we won't force you to code), plan, and share challenges related to the new types of content entrusted to libraries, archives, and museums to preserve and manage. The focus is around community, communication, and learning from one another for we definitely can't go it alone in the new landscape of digital content. The result will be practical digital preservation tools which meet your specific needs and which are likely to be useful more widely.
Registration is now open and is free. Accommodation and subsistence will be paid for - lunch, dinner, bed and beakfast. You simply have to organise travel and you have to commit to staying all three days.
To register or find out more, visit: http://www.dpconline.org/events/details/40-SpruceGlasgow?xref=41
Email tomorrow … and next year … and forever: Preserving Email report published
Thursday, 16 February 2012 00:00
Preserving Email, a new report from the DPC, gives practical advice on how to ensure email remains accessible
Email is a defining feature of our age and a critical element in all manner of transactions. Industry and commerce depend upon email; families and friendships are sustained by it; government and economies rely upon it; communities are created and strengthened by it. Voluminous, pervasive and proliferating, email fills our days like no other technology. Complex, intangible and essential, email manifests important personal and professional exchanges. The jewels are sometimes hidden in massive volumes of ephemera, and even greater volumes of trash. But it is hard to remember how we functioned before the widespread adoption of email in public and private life.
Institutions, organizations and individuals have a considerable investment in - and legal requirements to safeguard - large collections of email. IT managers and archivists have long recognised that email requires careful management if it is to be available in the long term but practical advice about how to do this is surprisingly sparse. So a new ‘Technology Watch Report’ from the Digital Preservation Coalition (DPC) will be of wide interest.
‘The first email was probably sent by researcher at the Massachusetts Institute of Technology in 1965’, explained Chris Prom of the University of Illinois, the report’s author. ‘It has long since gone missing, deemed too trivial to be worth preserving.’
‘Since then email has become a valuable documentary form because people typically use it to write things that were not intended for wide revelation at the time. So it can contain material which researchers – and high court judges – find incredibly useful.’
‘Users normally shoulder the ultimate responsibility for managing and preserving their own email. This exposes important records to needless risks and is counterproductive in many cases. But it doesn’t have to be like this. Individuals and organizations can lay the foundation for long term access so long as they understand the technical standards that underlie email systems. Based on this understanding, they can implement sensible preservation strategies.’
‘The Preserving Email report provides a comprehensive advanced introduction to the topic for anyone who has to manage a large email archive in the long term: and in the long term that will be most of us.’
Gareth Knight of King’s College London welcomed the report. ‘Preserving Email provides an excellent overview of the topic, drawing together observations made in a number of research projects to provide a succinct overview of the legal, technical, and cultural issues that must be addressed to ensure that these digital assets can be curated and preserved in the long-term. Its conclusion, providing a set of pragmatic, easy-to-understand recommendations that individuals and institutions may apply to better manage their email archive, highlights the complexity of email preservation. It also sends a clear message that it is something that everyone can perform.’
The British Library is among the agencies currently working on new strategies to preserve email. Maureen Pennock of the British Library welcomed in particular the two short case studies which are included in the report. ‘The report includes case studies from the Bodleian Library and the Medical Research Council which are really useful in making sense of the practical problems which we face, and how to resolve them in practice not just theory. They show what can be achieved and underline just how useful the core email standards are.’
Neil Beagrie of Charles Beagrie Ltd, managing editor and principal investigator of the Technology Watch Series highlighted the plans for more reports in the series in the near future. ‘Preserving Email is the first of five planned publications from leading experts in the new DPC Technology Watch Series. The format of the new reports has had a major redesign, and ISSN and DOI identifiers have been added. We hope these features will enhance the use, citation and impact of the reports. Further reports on Preservation of Moving Picture and Sound, Intellectual Property Rights for Digital Preservation, Digital Forensics and Preservation, and Preservation Trust and Continuing Access for e-Journals will be released later in 2012. The DPC and Charles Beagrie hope the new series will be a significant contribution to encouraging digital preservation and best practice worldwide.’
Richard Ovenden, Deputy Director of the Bodleian Libraries at Oxford University and Chair of the DPC welcomed the report. ‘This is the tenth anniversary of the Coalition, which was launched in the House of Commons in February 2002. One of the ways we are marking this year is by releasing a new set of reports to update and extend the advice we offer. The Technology Watch Reports are a popular and lasting help to anyone interesting in ensuring that their digital memory available in the long term, and we work hard to ensure they are accessible as well as authoritative. This new report of Preserving Email will be particularly relevant to a wide readership so it’s a great way to kick off our tenth anniversary year.’
The report is available online at: http://dx.doi.org/10.7207/twr11-01
Tuesday, 14 February 2012 11:30
The Digital Preservation Coalition’s Leadership Programme has awarded five scholarships so that members can send staff to the Digital Futures Academy in London in March. The long list of applicants was examined by a small review committee, and candidates were selected against three criteria – the role that the course would have in their career development, the benefits that accrue to a DPC member from attendance, and the extent to which digital preservation was part of their organisational role.
The selected candidates are:
- Matthew Herring, University of York
- Huw Jones, Cambridge University
- Louise Lawson, Tate
- Catherine Ryan, National Library of Ireland
- Ian Savage, English Heritage
‘We’ve previously given grants to other training courses before, but this is the first time we’ve sponsored members to attend Digital Futures’, explained William Kilbride, Executive Director of the DPC. ‘One of our main functions is to ensure that the workforce has the skills needed to manage digital collections for the long term – a goal which is best achieved by supporting a diverse mix of expert training. We’re delighted to be working with Simon Tanner and his colleagues in the Digital Futures Academy and we are confident that the course will have a significant benefit to the recipients and their employers.’
Led by experts of international renown, the Digital Futures Academy focuses on the creation, delivery and preservation of digital resources from cultural and memory institutions. The five day course is aimed at managers and other practitioners from the library, museum, heritage and cultural sectors looking to understand the strategic and management issues of developing digital resources from digitization to delivery. The Digital Futures Academy is operated and organised by the King’s College London.
Simon Tanner, course organiser welcomed the five DPC candidates. ‘I’m delighted the DPC Leadership Programme has supported the Digital Futures Academy in this way and I was very impressed by the quality of applications received. The Academy enables participants to develop their own professional networks outside their own organisations, the sorts of relationships which strengthens the Coalition as well as its members.’
Monday, 13 February 2012 12:02
DPC is delighted to extend an invitation from JISc so that members can attend the 'Curation in the Cloud' workshop in London 7-8th March. This event will assess the potential and practicalities of using cloud-based solutions for the long-term preservation of digital materials, focusing particularly on data that originates from research or that supports research processes.
In recent years the hype around cloud computing as a route to delivering a dazzling array of services has (to quote Gartner) been 'deafening'. But much of the focus has been on using cloud infrastructure to create, process and analyse data, often in relation to business information and in the context of either the virtualisation and green ICT agendas, or for the purpose of providing flexible computational capacity for actively undertaking research work. There has been less opportunity to consider the potential of this technology to address the data curation and long-term preservation needs of researchers and research organisations. Especially in light of emerging UK government-led directives on ensuring long-term open access to publicly funded research, it is more important than ever that organisations have a clear sense of all the choices that are available to them when investing in this critical area.
Because this event is being organised by JISC, members from higher education institutions are invited to register directly at:
The DPC has a block booking of 5 places at this event for those members outside of HE, which will be allocated on a first-come-first-served basis, so members outside of the higher education sector are asked to contact williamATdpconlineDOTorg before reserving a place.
For more information see: http://www.jisc.ac.uk/events/2012/03/curationinthecloud.aspx
Tuesday, 07 February 2012 13:57
The Digital Preservation Coalition is delighted to welcome the Information Directorate of the University of York as its newest member.
'Accessing and preserving digital information is one of the great challenges of the 21st century,' explained Chris Webb of the University of York. 'We recognise the importance and scale of the challenge, and we're pleased to join the DPC, which is a key partnership that enables these difficult areas to be tackled for the benefit of all.'
Richard Ovenden, chair of the Coalition, welcomed this newest member. ''York University has a long association with the DPC and our main offices are on campus in Heslington. It's great that they have now joined the Coalition in their own right and we are looking forward to working with them.'
William Kilbride of the DPC also welcomed the news: 'DPC's new strategic plan has a renewed emphasis on workforce development and assurance. York University will have priority access to these activities empowering their staff and giving them a ready-made support network.'
Vacancy - Digital Archivist at The Archaeology Data service (ADS), York, UK
The Archaeology Data Service (ADS) has a vacancy for a Digital Archivist for a fixed term of two years, commencing immediately.
The post will involve accessioning, mounting, and indexing of data collections, validation of data and conversion into preferred formats; curation and migration of digital collections; design and development of user interfaces; and discussion and data audits with data depositors.
You should have a first degree or postgraduate qualification in archaeology and/or computer science, and you should possess an exceptionally high level of ICT skills.
Full details and a job description (PDF) are available from the University of York jobs pages:
Notes from POCOS 'Preserving Gaming Environments and Virtual Worlds' (Cardiff, January 26-27) now available
Last Updated on Tuesday, 10 April 2012 12:06
Informal notes from the 'POCOS' Preserving Gaming Environments and Virtual Worlds Symposium are now available online for DPC members.
JISC is funding Portsmouth University and partners to host a series of seminars and reports on the preservation of ‘complex objects’. This ‘POCOS’ project hosted an event on visualisation and simulation in London in June on the preservation of software art in October. This third and final event on gaming was held in Cardiff on 26 and 27 January 2012.
- Notes from the Preserving Gaming Environments and Virtual Worlds are available for DPC members (login required, PDF, 132KB)
- login or register for the DPC website
Trust and EJournals - Slides Now Available
Presentations from the DPC event 'Trust and E-journals' 31 January 2012 are now available online at:
They include presentations from Neil Beagrie, Liam Earney, Kate Wittenberg, Adam Rusbridge, Randy Kiefer, Marcel Ras, Peter Burnhill, Fiona Murphy and Richard Kidd. The event notes have been written up on Etherpad by Patrick Hadley PhD student at The University of York. A full report will be available here shortly.
What's New - Issue 42, February 2012
In this issue:
- What's On - Forthcoming events from February 2012 onwards
- What's New - New reports and initiatives since the last issue
- What's What - Institutional Research Data Management services: a growing trend - Sarah Jones, DCC
- Who's Who - Sixty second interview with Kate Jennings, Tate
- One World - Digital Preservation in France - Louise Fauduet, Bibliothèque nationale de France
- Your View? - Comments and views from readers
What's New is a joint publication of the DPC and DCC
Student Conference 'What I wish I knew before I started' - slides now available
Presentations from the DPC / Archives and Records Association joint student conference 'What I wish I knew before I started' are now available online at:
They include presentations from Sarah Higgins, William Kilbride, Dave Thompson, Adrian Brown, Andrew Fetherston and Helen Hockx-Yu.The event has also been blogged by Catherine Macintyre of LSE who attended: http://lib-1.lse.ac.uk/archivesblog/?p=4012
- SPRUCE Project - new initiative to support digital preservation
- Vacancy - Project Manager at University of Leeds - SPRUCE Project
- Member consultation on Technology Watch Report on Preservation, Trust and access to Ejournals
- What's New - Issue 41, January 2012
- Deadline for Scholarship Applications for Digital Futures Academy: 9th January
- Happy Christmas from DPC - Office closed till 3rd Jan 2012
- Preserving Email: Technology Watch Report preview for members
- New Wiki for DROID Consultation
- Vacancy - Project Officer at London School of Economics
- London School of Economics joins the Digital Preservation Coalition
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